Capture every detail accurately—no guesswork, no gaps.
Field Documentation Done Right—Every Detail, Every Time
When it comes to protecting your restoration projects from costly mistakes, comprehensive Field Documentation is non-negotiable. Clean Claims was born out of firsthand restoration business experience, and we understand that your records must be airtight. Our restoration management software platform ensures that nothing is left to memory or guesswork. With Clean Claims and its property restoration software by your side, your crews document precisely, adjusters see clearly, and your claims settle faster.
Clean Claims' Field Documentation Process
Clean Claims’ remote monitoring workflow is a restoration-specific system designed for reliability, accuracy, and audit-ready documentation—not a generic plug-and-play solution.
The process follows three core actions: capture on-site evidence, continuously monitor sensor data, and compile a clear, auditable report for adjusters and stakeholders.
Applicable across water, fire, mold, and reconstruction jobs, the workflow establishes a baseline, maintains real-time documentation throughout the project, and delivers a standards-aligned closeout package consistent with IICRC S500 and industry best practices.
This lightweight, standardized approach reduces missed data, speeds insurer review, and preserves chain-of-evidence integrity through secure timestamps, versioning, and centralized storage—all within a single restoration management platform.
Want to see a live walk-through? Call Clean Claims today at (801) 449-0118, and we'll guide you through sample jobs or customizable workflows.
Features - Field Documentation
At Clean Claims, our restoration management software empowers restoration professionals with advanced documentation tools that simplify oversight, verification, and reporting. Our platform equips every restoration project manager with the resources needed for accuracy, accountability, and efficiency.
Fail-Proof Documentation
Ensure accurate, consistent project records with intelligent documentation that minimizes human error and stands up to insurance and audit scrutiny.
Sketch Tool
Create precise floor plans, track moisture zones, and place equipment visually within one easy-to-use dashboard.
Contract Management
Organize and manage all contracts securely with digital signatures, version control, and instant access anytime.
Capture Video and Photos
Capture photos and videos in the field that automatically link to tasks, dates, and technicians for clear, defensible documentation.
24/7 Remote Monitoring
Monitor job sites remotely with real-time sensor data for moisture, humidity, and temperature—all from a single dashboard.
13 Applications in 1
Unify your entire restoration workflow with 13 essential tools connected in one powerful platform.
Do you want a custom checklist for your restoration services project type (water, fire, mold)? Let Clean Claims help with that — contact us now.
The Smarter Way to Manage Restoration Projects
Achieve Documentation Excellence with Clean Claims
In restoration, field documentation is foundational, and Clean Claims combines restoration expertise with powerful technology to help you close gaps, defend your work, get paid faster, and stay professional on every job.
Choose Clean Claims when you want:
- A defensible, audit-ready documentation system
- Seamless sensor integration and remote monitoring
- Process enforcement to eliminate skipped steps
- Clarity for adjusters, clients, and your own team
- Ethical, health-aware documentation practices
Don't let incomplete documentation cost profits, time, or reputation. Contact Clean Claims today — request a demo, talk through your workflow, and take the first step toward documentation excellence.
Frequently Asked Questions
Typically, we can have your team on board within days. Once configured, your technicians can begin logging with Clean Claims immediately on the next assignment. In emergent or CAT situations, we provide fast setup assistance to get your first real-time job documentation running within 24 hours.
Clean Claims is based in Kaysville, UT, but our software is cloud-based and accessible anywhere in North America and Australia. We support restoration contractors across the U.S., Canada, Mexico, and Australia. Our remote monitoring capabilities mean we aren't limited by location.
Clean Claims aligns with industry standards like IICRC S500 for water damage and mold, and supports documentation practices expected by insurance carriers. Our documentation also adheres to evidence standards for audit purposes.
While software warranties depend on your subscription agreement, Clean Claims ensures data integrity, redundancy, and audit-ready versioning. Any data corruption or downtime is backed by our support SLA and backup protocols.
We recommend you have your project workflows, equipment inventory, sensor types, and technician roles outlined. If you already track moisture goals, drying protocols, or change-order policies, having them on hand eases integration. We'll help map your processes into our system.
Yes — Clean Claims offers APIs and integration options to connect with estimating or ERP systems. This lets you align documentation with financial workflows or client management tools seamlessly.
Our interface is designed to be intuitive; most technicians are comfortable within a week. We provide onboarding, training videos, and best-practice playbooks. We also support "train-the-trainer" models for scaling across crews.
You retain full ownership of all documentation and sensor data. We use encryption, redundant storage, and role-based access control to secure your records. All user entries include versioning, timestamping, and audit logs to ensure traceability.
Trusted By Restoration Experts
How We're Different
Insurance Approved - Get Paid Quicker
We've partnered with preferred insurance carriers to ensure you have the appropriate documentation needed to receive your claim on time!
Get In Touch - (801) 449-0118